Updated JET Training Courses are Available in 黑板上

The following JET courses have been updated for all changes that have occurred in the application since it launched in 2019:

1. Distributed Journal Entry Preparation
2. Distributed Journal Entry II: Processors

The courses are available in the Professional Development Pathways in 黑板上> 金融 Pathway> General Elective Learning. It is highly recommended that everyone who prepares, or processes journal entries takes these courses as a refresher. The courses are available to take as often as you like and are great job aids should you need a refresher on a certain topic.

Since it’s been more than four years since JET was launched, we have provided the following reminders and tips as a refresher to our users.

常见错误信息

• 没有行 – This is one of the more common error messages received in JET. Many times this is a result of a non-numeric value in the debit or credit field of your entry. 经常, the issue is caused by an apostrophe, 逗号, or period accidentally keyed into a debit or credit field.
• 谨慎 – this means you’re using a grants Source value on a General Ledger (GL) line. Remember that the Grants system posts summary transactions to the General Ledger utilizing source values that are identified using the Grants Source Flag. This means transactions should be posted to a PTA in the Grants system, not directly in the GL. You should never process an entry with the status of CAUTION unless directed by finance staff.
• At least one of the lines is invalid – click on the Journal Name to see line detail for the JE. There will be a message next to any invalid lines explaining why the line is invalid. 例如, using function 00 with an expense object code will result in an error message explaining function 00 is not valid with expense object codes.

提醒

• The current JET template can be found at http://www.OHIO.edu/finance/forms. Please be sure to use the most recent version when preparing your journal entries.
• You can find a list of 期刊的类别 & 描述, including examples of what’s required in the Journal Short Description, Journal Header Long Description and Line Description fields for each category in the 期刊的类别 & 描述 的网页.
• Don’t put anything in the 90 day correction reason field unless you are correcting a transaction that is over 90 days old. Otherwise, you’ll trigger your entry to be audited unnecessarily. Using an old template will also populate the 90 day correction reason field, triggering an unnecessary audit, because the wrong field populates the 90 day correction reason field when using old templates. For rules around 90 day corrections please see 这篇文章.
• Accounts should be reviewed 每月, so corrections for transactions are infrequent. These transactions will be reviewed by Central 会计 and will be reversed if an invalid 90 Day Correction Reason is given. The correction reason must include:
  • What unusual circumstances exist that justify exception to the 90 day rule?
  • What action will be taken to eliminate future corrections.
  • For all correction entries, be sure to reference the 原始事务 in the line description field.
• Information on how to find transactions in 奥比 is in the Finding Transactions in 奥比 的网页.
• Please remember to process all 内部比林斯 no later than the end of the month after the good or service is provided. 内部比林斯 uploaded after the due date will be reversed. This includes entries that bill for a span of time, such as quarterly or annual billings. 比林斯 必须经过处理 每月. 比林斯 that span more than one month will be reversed. You can find more information on 内部比林斯 on the 内部比林斯 的网页.
• 额外的 规则 & 的指导方针 can also be found on the JET Webpage.
• Don’t forget the JET User Guide and JET QRGs are available on the 财务培训页面. 一般会计 飞机的网页 也是一个很好的资源!

For questions, please contact financecustomercare@俄亥俄州.edu.