1. 政策

   To provide for the effective and efficient administration of university contract administration, electronic signatures are permissible when executed in accordance with this policy. The university recognizes an electronic signature as legally binding to the fullest extent permitted by law. The implementation and use of electronic signatures at the university shall remain consistent with division (I) of section 1306.20 经修订的守则.
   
   Ohio law defines an "electronic signature" as "an electronic sound, 象征, or process attached to or logically associated with a record and executed or adopted by a person with the intent to sign the record" and an electronic record "as a record created, 生成的, 发送, 沟通, 收到了, or stored by electronic means." "Electronic" is defined as "relating to technology having electrical, 数字, 磁, 无线, 光学, 电磁, 或者类似的能力." For purposes of this policy "electronic transaction" shall mean a transaction conducted or performed, 全部地或部分地, by electronic means or electronic records.
   
   To the fullest extent permitted by law, newbb电子平台 may elect to accept electronic signatures as legally binding and equivalent to handwritten signatures to signify agreement to Electronic Transactions. In furtherance of this policy, Ohio university may:

   1. Identify specific transactions that Ohio university will conduct by electronic means only;

   2. Identify specific transactions that Ohio university will not conduct by electronic means;

   3. Specify the manner and format in which electronic records must be created, 生成的, 发送, 沟通, 接收和存储, and the systems established for those purposes;

   4. Specify the type of electronic signature required, the manner and format in which the electronic signature must be affixed to the electronic record, 的恒等式, or criteria that must be met, 由任何第三方使用;
      
      The use of an electronic signature does not mean that the record has been signed by a person authorized by Ohio university to sign that record. Appropriate procedures must be used to confirm that the person signing the record has the required signature authority. An electronic signature used by a person without the authority to sign a give record or used on a given record for which that electronic signature method has not been approved will not be considered binding by Ohio university. 
      
      Nothing in this policy limits the university's right or option to conduct a university transaction on paper or in non-electronic form, nor affect the university's right or obligation to have documents to have documents be provided or made available on paper when required by applicable policies, 法律法规. 
       

2. 实现

   The division of finance and administration shall be responsible for the administration of this rule and shall coordinate with other divisions and offices as necessary to ensure uniform procedures for contracting with non-university parties through electronic signature.

   1. The division of finance and administration is responsible for the establishment of university standards for the use of electronic signatures. Such standards may be created and revised by the division to ensure the effective and efficient use of electronic signatures.
   2. This policy operates in conjunction with the university’s delegations of authority. Electronic signatures may only be executed by an individual authorized to sign on behalf of the university.

评论家

Proposed revisions of this policy should be reviewed by:

1. Chief Finance and Administrative Officer 
2. Senior Vice President of Finance and Administration
3. Vice President for Research
4. Vice President for Student Affairs
5. Associate Vice President for Facilities Management and Safety
6. Chief Information Officer 

形式, 参考文献, and 历史

1. 形式

   
    There are no forms that are specific to this interim policy.

2. 参考文献

   The following items are relevant to this policy: 

   1. Ohio Revised Code Chapter 1306

3. 历史

   Draft versions of this policy that were circulated for review, 他们的封面备忘录, 他们的形式, and 评论家’ comments on them are available on the password-protected Review site.

   Prior version of this policy were approved on:

   1. April 24, 2020 (approved for interim use in accordance with 政策 01.001)